Book Strategy Session

Reality Check

What transformation actually costs and how long it really takes

Most consultants hide pricing and promise unrealistic timelines. We don't.

Here's what transformation actually costs, how long it really takes, and what happens after go-live. No surprises. No fine print. Just reality.

What Transformation Actually Costs

Executive Strategy Session

$25,000 - $35,000

2-day workshop | Payment upfront

What's Included:

  • 5-7 leadership team members participate
  • Current state documentation and reality mapping
  • Purpose definition and strategic vision alignment
  • 30-day implementation roadmap with milestones
  • Business case with ROI projections
  • Transformation readiness assessment
  • Technology architecture recommendations

Variables That Affect Price:

  • Travel: +$2-5K if outside major metro areas
  • Team Size: +$3-5K if more than 7 participants
  • Industry Complexity: +$2-5K for highly regulated industries (healthcare, financial services)

KITE Transformation

$180,000 - $450,000

Payment: Monthly over implementation period

Pilot

$180K-$220K

Single Department

  • 12-16 weeks
  • One team transformation
  • Simple process automation
  • Proof of concept approach
  • Limited integration

Expansion

$280K-$350K

3-5 Departments

  • 16-20 weeks
  • Cross-functional processes
  • Moderate complexity
  • Multiple team coordination
  • System integrations

Enterprise

$400K-$500K

Full Organisation

  • 20-26 weeks
  • Complete transformation
  • Complex integration
  • All departments included
  • Change management

ROI Positioning

Average client recovers investment within 7 months through:

30%

Reduction in operational labour costs

50%

Faster process completion times

80%

Fewer manual handoffs required

How Long It Really Takes

"Anyone promising faster is lying or cutting corners."

Timeline Truth

16-20 weeks

Pilot Department

Single team transformation

6-9 months

Multiple Departments

Cross-functional processes

12-18 months

Enterprise-wide

Complete organisational transformation

Real-World Timeline Breakdown

Phase 1: Foundation (8-12 weeks)

Weeks 1-4: Discovery and documentation

  • Shadow employees
  • Map current processes
  • Document workflows
  • Identify bottlenecks

Weeks 5-8: Process redesign

  • Design future state
  • Remove unnecessary handoffs
  • Define human vs machine work
  • Create integration plan

Weeks 9-12: Initial automation build and testing

Phase 2: Integration (8-12 weeks)

Weeks 13-16: System connections

  • Build API integrations
  • Connect data sources
  • Create automated flows
  • Implement data validation

Weeks 17-20: Testing and refinement

  • User acceptance testing
  • Edge case handling
  • Performance optimisation
  • Error resolution

Weeks 21-24: Handover and training preparation

Phase 3: Adoption (12-16 weeks)

Months 7-9: Behaviour change and coaching

Months 10-12: Optimisation and refinement

Months 13-15: Full adoption and self-sufficiency

Note: Adoption phase happens after go-live. Technical implementation is weeks 1-24, but true transformation requires 12-15 months total.

What Happens After Go-Live

Tier 1: Hypercare

Included in Project Fee

First 90 days post-implementation

  • Weekly check-ins with implementation team
  • Immediate issue resolution (< 24 hour response)
  • Adoption monitoring and adjustment
  • Quick wins documentation
  • Team coaching and support

This is included: No additional cost. We don't go-live and disappear.

Tier 2: Optimisation

$15,000/month

Months 4-12 post-implementation

  • Monthly optimisation sprints
  • Quarterly business reviews
  • New process additions and refinements
  • Team capability building and training
  • Performance reporting and insights

Purpose: Expand and refine. Add new processes, optimise existing ones, build internal capability.

Tier 3: Evolution

$8,000/month

Ongoing (Month 13+)

  • Quarterly check-ins and strategy sessions
  • Annual transformation audit
  • Technology updates and recommendations
  • Strategic advisory on new initiatives
  • Access to knowledge base and resources

Purpose: Stay current. Keep systems optimised, adopt new technologies, maintain strategic edge.

Self-Sufficiency Path

"We build your capability, not dependency. Most clients are self-sufficient within 12 months."

Month 1-3: We drive, you observe

Learn by watching us implement

Month 4-6: We co-pilot, you drive

We guide while you take control

Month 7-9: You drive, we advise

You run it, we provide backup

Month 10-12: You're independent

Fully self-sufficient operations

Month 13+: Optional advisory only. Most clients continue with Tier 3 for strategic support, but it's optional, not required.

The Bottom Line

Total Investment Range

$180K - $500K

For implementation + 90 days hypercare

Time to Value

7 months average

To recover initial investment through operational savings

If you can't justify $200K+ investment and 12+ month timeline...

You're not ready. That's okay. Fix the revenue problem first, or wait until operational burden becomes unbearable. We'll be here.

Book Strategy Session

Or if you need more qualification first:

Take Readiness Assessment